Who is responsible

Z Software BV is responsible for the processing of personal data described in this policy. We are based in Utrecht, the Netherlands. You can contact us at info@zsoftwarebv.nl for privacy questions or requests.

Personal data we process

We only ask for information that is relevant to the relationship you start with us.

• Contact details such as name, company name, email address and phone number.
• Project information you choose to share through our contact form or email.
• Application information such as CV, portfolio, role interest and communication history.
• Technical website data such as cookie preferences, browser type, approximate device information and security logs.

Why we use this data

We process personal data for clear business purposes and only where we have a legal basis under applicable data protection law.

• To respond to questions, project requests and business communication.
• To prepare offers, proposals, contracts and project delivery.
• To review job applications and communicate with candidates.
• To keep the website secure, functional and understandable.
• To meet administrative, tax, security and legal obligations.

Sharing and processors

We do not sell personal data. We may work with trusted service providers for hosting, email, security, analytics, file storage or project operations. These providers may only process data according to our instructions and where appropriate under a data processing agreement.

Retention

We keep personal data only as long as needed for the purpose for which it was collected, unless a longer period is required by law. Contact and project communication is retained for normal business administration. Application data is deleted or anonymised when it is no longer relevant, unless you agree that we may keep it for future opportunities.

Your rights

Depending on the situation, you may request access, correction, deletion, restriction, portability or objection to processing. You may also withdraw consent where processing is based on consent. Send requests to info@zsoftwarebv.nl. You also have the right to contact the Dutch Data Protection Authority.

Security

We use reasonable technical and organisational measures to protect personal data, including access control, secure development practices and limited internal access. No website or communication channel can be guaranteed to be completely secure.

Changes

We may update this policy when our services, website or legal obligations change. The latest version is always published on this page.